Information we collect
Personal identification information — name, phone number, email address, and login credentials.
Business information — orders, invoices, payments, financial details, ledgers, and other business data you enter into the app.
Usage information — app activity logs, preferences, and device information (device model, OS version).
Branch-specific information — branch selection and financial year, used to display the correct reports and data.
Device permissions
- Camera — to scan documents or barcodes, or capture images for invoices and records.
- Storage — to save and access downloaded invoices, reports, and account statements on your device.
- Phone state — to identify the device for account and session security.
- Microphone — used only if you record an audio note within the app.
We request only the permissions the app needs to function, and access each one only when you use the related feature.
How we use your information
Admin module
- Creating and managing orders, invoices, and account copies.
- Viewing sales, purchases, payments, receipts, payables, and outstanding amounts.
- Generating dashboards for gross profit and other financial metrics.
- Accessing expiry reports and downloading account statements.
Salesman module
- Creating and viewing sale invoices.
- Managing customer-specific invoices and order details.
- Generating reports such as closing stock, outstanding amounts, and payment receipts.
General purposes
- Improving app performance, reliability, and user experience.
- Providing technical support when you contact us.
- Facilitating business communication, such as payment reminders and account updates.
Data retention
We keep your information only for as long as it's needed to run the app and to meet our legal and accounting obligations. When data is no longer required for these purposes, we securely delete or anonymize it.
| Data type | Retention period |
|---|---|
| Account & login data | For as long as your account stays active |
| Business records (invoices, orders, payments, ledgers) | Up to 8 years, per Indian tax and accounting record-keeping requirements — even after account closure |
| Usage & device logs | Up to 12 months, then deleted or anonymized |
Data deletion
You can request deletion of your personal account data at any time by:
- Emailing info@kireetisoft.com with your registered name, phone number or email, and company code, subject line "Data Deletion Request"; or
- Calling us at +91 8977780480.
Once we verify your request, we delete your personal identification information and account access within 30 days.
Business or financial records that we're legally required to retain (see Section 03) are kept only for the mandated period, used for no other purpose, and then deleted.
Because business records may belong jointly to your organization, requests affecting shared invoices or ledgers must come from, or be verified with, your organization's authorized admin.
Protection & security
- Access control — role-based access restricted to authorized personnel only.
- Encryption — data is transmitted over secure, encrypted connections.
- Regular audits — routine system checks and updates to prevent unauthorized access, breaches, or misuse.
Sharing of information
We do not sell your personal information, and we share it with others only when:
- Authorized personnel — with admins, salesmen, or relevant staff within your own organization, for business purposes.
- Legal requirements — where required to comply with applicable law, regulation, or valid legal process.
- Protection of rights & safety — to protect the safety, rights, and integrity of our users and systems.
Children's privacy
PharmaSoft is a business tool for pharmaceutical distributors and is not directed at children under 18. We do not knowingly collect personal information from children.
Your rights
- Access — view the personal and business information we hold about you.
- Correction — request correction or updating of your personal or business information.
- Deletion — request deletion of your data, as described in Section 04.
To exercise any of these rights, contact us using the details in Section 10.
Changes to this policy
We may update this Privacy Policy from time to time. We'll communicate material changes through an in-app notice or an update to this page, along with a revised "Last updated" date above.
Contact us
Questions or concerns about this policy or your personal data: